Know your food cost. Catch the price hikes eating your margin.
RecipeMate reads your invoices and recipes with AI, costs every menu item automatically, and alerts you the week a supplier price jumps — so hours of spreadsheet work become minutes, and silent margin leaks become a heads-up instead of a nasty quarter.
No credit card · Set up your first recipes in minutes
Built for how food & beverage operators actually work
The problem
Every week you don't cost your menu, margin leaks out
Costing lives in a spreadsheet
Copying invoice prices in by hand is tedious and error-prone — and it's the first thing dropped when you're slammed. So your "costs" are always weeks out of date.
Prices creep up invisibly
A 12% jump on oat milk quietly turns your best-selling latte into a loss leader. Without live costing you find out a quarter later, staring at thinner profit.
Sub-recipes break the math
House syrups, sauces, doughs, and prep batches each need their own cost before the menu item adds up. Spreadsheets choke on this the moment your menu grows.
AI import
Import your invoices and recipe book in minutes, not evenings
Paste a supplier invoice or drop a PDF and AI reads every line, matches it to your ingredients — even when the supplier's spelling is nothing like yours — and queues bulk price updates to confirm. Do the same with your recipes: paste them from anywhere and your whole menu is costed before your coffee's cold.
- Reads invoices, receipts, price sheets, and product cards
- Matches supplier names across brands, typos, and languages
- Extracts recipes and links every ingredient automatically
Margins & price alerts
See your real margin — and get told the moment a price threatens it
Every menu item shows its cost, food-cost %, and margin against your target. RecipeMate keeps a full price history for each ingredient and flags the recipes that slipped below target when a cost moved, so you can reprice before it eats a month of profit.
- Blended menu margin at a glance, worst offenders surfaced first
- Price history per ingredient — see the trend, not just today
- Alerts when a cost increase pushes recipes below target
Batch prep calculator
Scale any prep batch without the back-of-napkin math
House syrups, sauces, spice mixes, doughs — set a recipe once with its yield, then scale it to any batch size or target quantity. Staff get exact amounts, costs cascade into every menu item that uses it, and nobody's guessing how much to make.
- Scale by batch multiplier or a target yield
- Sub-recipe costs flow into every finished item automatically
- Prep amounts staff can follow without a calculator
Shift checklists
Opening, closing, and prep checklists your team actually finishes
Build role-based checklists with start and due times. Staff see exactly what's running now, check items off with their name attached, and get reminded before the shift ends. Managers see what got done — without standing over anyone's shoulder.
- Daily, weekly, monthly, or custom repeats per checklist
- Live reminders as a checklist opens and before it's due
- Every task stamped with who did it and when
Employee recipe book
Cost recipes once. Your staff get a clean recipe book automatically.
The recipes you maintain for pricing become a searchable, cost-free recipe book for service, prep, and training. Your team gets ingredients, instructions, and batch scaling — your margins stay private.
- Search by name, ingredient, or prep type
- Build steps and prep notes — never any cost or margin data
- Prep batches scale straight from the manager's recipe
And everything around it
The rest of the toolkit, included
One ingredient source of truth
Update a supplier price once and every recipe using that ingredient recalculates instantly.
Price history
See how each ingredient's cost has moved over time, so a spike is obvious, not a surprise.
Setup assistant
Data gaps grouped by root cause with suggested fixes — one missing conversion often unblocks a dozen recipes.
Sub-recipes done right
Prep recipes carry their own yield and cost, and cascade into every finished menu item.
Margin dashboard
Blended margin, food-cost %, and a leaderboard of your best and worst performers.
Team roles
Admins manage costs; staff get the recipe book and checklists. Invite by email in seconds.
How it works
From invoices to protected margins in three steps
Import your ingredients from an invoice
Paste or upload a supplier invoice. AI reads every line and matches it to your ingredient list — your whole catalogue in minutes.
Add your recipes and menu
Paste your recipe book from any file. AI extracts each recipe, links ingredients, and builds the staff recipe book from the same source.
Watch margins and act on alerts
Every item shows cost, food-cost %, and margin. When a price moves, you get told which recipes slipped — reprice before it hurts.
Built for
One tool, every food & beverage format
Coffee shops & cafés
Espresso, milks, syrups, and house prep. Know your latte margin before oat milk drifts, and hand baristas a clean recipe book.
Restaurants
Multi-component dishes with sauces, garnishes, and sub-recipes. Set target margins per section and hold them.
Bakeries
Flour, butter, and chocolate by the kilo. Doughs and fillings as sub-recipes that flow into finished pastries.
Packaged food makers
Formulas with nested prep, catch-weight ingredients, and pack sizing — costed accurately as input prices move.
Pricing
Free while we onboard our first shops
Every feature is unlocked during early access — no plans, no credit card. Paid plans arrive later; the shops that start now help shape them.
- AI invoice & recipe import
- Recipe costing with sub-recipes
- Margin dashboard & price alerts
- Prep batch calculator
- Shift checklists
- Employee recipe book
- Team roles & email invites
See what's included on the pricing page.
Frequently asked questions
Early access
Stop guessing your margins. Start tomorrow's prep already costed.
Free while we onboard our first shops. No credit card. Your first recipes costed in minutes.